Description
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Job Summary
The DNR is currently seeking one (1) Office & Admin Specialist Sr to work in Bemidji, MN. This position exists to administer key activities in area fiscal, budget management and procurement necessary to complete major functions of complex forestry programs, such as State Timber Program, Emergency Wildfire Suppression, Private Forest Management, Lands and Leases. Position independently administers diverse and multifaceted business, budgetary and fiscal management procedures and supports purchasing for Area to ensure compliance with State statute and purchasing policies.
Responsibilities include but limited to:
Travel as needed between area offices for trainings and meetings.
Administer and reconcile all procurement activity for the Area operations each month so that purchase transactions and payments are in a timely manner and in accordance with Minnesota Statutes, Department of Finance and Materials Management policies and procedures.
Oversee all timber contract financial guarantees and timber invoices.
Track and administer cost accounting for fire suppression services.
Collaborate with supervisor in calculating and preparing area annual budget requests.
Provide technical knowledge and assistance to foresters.
Provide policy and procedural information to Timber Contract Holders.
Audit and enter scales from Timber Contracts to provide accurate accounting and records of timber volumes and species sold on each contract.
Support Area Timber Program staff in operations relating to forest management activities.
Manage administrative operations for the Area so that the goals and directions of the Division of Forestry are properly executed, and the public is well-served.
Collaborate with Area Fire Program Forester with forest fire support services, communication, and customer education, so they are effectively and correctly maintained.
Assist Silviculture Program Forester and Roads Program Forester with development and road maintenance issues and contracts within purchase authority.
Qualifications
Minimum Qualifications
Knowledge of general office equipment including two-way radio systems and pagers, copiers, phone system, personal computer, printers, scanners, postage machine, etc. sufficient to maintain and use and provide direction.
Knowledge of procurement and invoicing processes and procedures.
Knowledge of accounting, business principles and bookkeeping sufficient to monitor, collect and analyze data and reconcile errors.
Mathematic and accounting skills sufficient to review, track, analyze, and prepare financial summaries and reports.
Advanced word processing skills sufficient to carry out administrative tasks and ensure documents and records are complete, accurate, and current.
Customer service and communication skills sufficient to respond promptly, professionally, and accurately with internal and external customers.
Organizational and time management skills sufficient to prioritize workload, meet required deadlines, initiate and follow-up on activities independently.
Interpersonal skills sufficient to work with a variety of internal and external customers on a broad range of tasks and responsibilities.
Proofreading/editing skills sufficient to ensure accuracy of written materials.
Spreadsheet and database skills sufficient to accurately enter data, retrieve information, manage data, and generate reports.
Lead worker skills sufficient to provide direction in administrative procedures and/or office functions.
Ability to work in demanding situations, such as fire.
Ability to distinguish confidential information and maintain data privacy is required.
Ability to analyze financial records, reports, locate errors, and recommend solutions to procedural and policy guidelines.
Ability to understand and locate legal descriptions, reading maps and plat books.
Preferred Qualifications
Three or more years of general office experience.
Experience using WORD, EXCEL, Microsoft Outlook, SWIFT, and TSM.
Knowledge of the functions of each division of the DNR and their respective relationships to the general public.
Knowledge of the fire billing procedures, Enforcement Manual and Fire Business Manual Chargeback procedures.
Knowledge of the Incident Command System structure, basic processes, and Command positions sufficient to support and host Incident Management Teams when needed.
Knowledge of state budgeting, procurement and invoicing processes and procedures sufficient to prepare and interpret fiscal records and reports, analyze account balances and budgets, receipt invoices.
Additional Requirements
Applicants must have the ability to meet the physical requirements and work in the environmental conditions of the position, with or without reasonable accommodations.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Candidates must be legally authorized to work in the United States without sponsorship for employment visa status (e.g. H1B status).
It is policy of the Department of Natural Resources that all candidates submit to a background check prior to employment. The background check may consist of the following components:
Conflict of Interest Review
Criminal History Check
Education Verification
Employment Reference / Records Check
License / Certification Verification
Application Details
How to Apply
Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.
Contact
If you have questions about this position, contact Joe Rucinski at joe.rucinski@state.mn.us or 218-308-2061
If you are an individual with a disability and need reasonable accommodation to assist with the application process, please contact the ADA Coordinator at ADA.DNR@state.mn.us. To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Layla Daleiden at layla.daleiden@state.mn.us.
Working together to improve the state we love.
What do Minnesota's State employees have in common?
A sense of purpose in their work
Connection with their coworkers and communities
Opportunities for personal and professional growth
Benefits
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
Paid vacation and sick leave
12 paid holidays each year
Low-cost medical, dental, vision, and prescription drug plans Fertility care, including IVF
Diabetes care
Dental and orthodontic care for adults and children
6 weeks paid leave for parents of newborn or newly adopted children
Pension plan that provides income when you retire (after working at least three years)
Employer paid life insurance to provide support for your family in the event of death
Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
Tax-free expense accounts for health, dental, and dependent care
Resources that provide support and promote physical, emotional, social, and financial well-being
Support to help you reach your career goals:
Training, classes, and professional development
Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
Employee Assistance Program (EAP) for work/life support:
A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
APPLICANTS WITH DISABILITIES
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.
